Sunday, September 22, 2013

Wisconsin Retreat and Refresh Stroke Camp Weekend

by Sarah Christy

Hi, all,
We are very excited to be bringing the Retreat and Refresh Stroke Camp weekend to Wisconsin. A big THANK YOU to the organizers and champions of this event. I haven't been to Green Lakes Conference Center. The pictures on the website are awesome and looks like the perfect spot for a weekend of learning, growth, and fun. I hope you are ready to have a wonderful weekend volunteering with our campers, with a full camp we will all stay busy but, don't worry you will have great laughs, inspiring moments, and leave filled with great memories.

We are asking that all volunteers arrive by 11:30 on Friday morning (Oct. 4) for a lunch and volunteer orientation. Please let me know ASAP if you will not be there for lunch. During the meeting, we will review the schedule for the weekend and make some volunteer assignments. Following that, we will have a few more things to finish setting up before the campers start arriving at 2:30. If your availability for the weekend has changed since you filled out your volunteer application, please let me know that as well so we can give an accurate count for all meals and lodging.

Larry Schaer, Boyd Christy, and I will be directing camp. Deb Rossman and Cindy Barth will be running crafts, Chuck Jones will be our administrative/photography person, and Deb Shaw will be assisting wherever needed. Kyle & Lindsey Wilhelm will be our music therapists for the weekend.

Please let me know if you have any questions. Can't wait to meet you all!

Sarah Christy, Operations and Programming Coordinator for
Larry Schaer, Director
Boyd Christy, Operations


I attached a few documents that Sarah sent to the volunteers and campers for you to review so you can get a feel for what our camps are all about. 

General Notes:

-Remember campers, this is your weekend. We suggest you participate in any of the activities you like or as needed, just relax on the beautiful grounds.

-Resources, games, videos, books, and educational materials are available for your use this weekend.

-Meals are served promptly at listed meal times.

-Please keep track of children throughout the weekend.

-Camp quiet time is 10:00 pm to 7:00 am.

-Alcohol is forbidden at Green Lake Conference Center and there is no smoking allowed in any of the rooms or buildings on the grounds.

-Pets are not allowed at Green Lake Conference Center.

-Depending on your cell phone service provider, cell service may be spotty throughout the grounds.

-There is free WiFi in the Dining Hall and in the lobby of the building where we will be sleeping.

-There are no tv’s in the sleeping rooms; however, there are alarm clock radios.

-Pampering is available on Saturday, following the morning educational sessions. First come, first serve.

-Volunteers are here to serve you and make it an enjoyable and relaxing weekend, please do not hesitate to ask them if you need any assistance.

-There may be some last minute schedule changes.

-We will have the opportunity to fish and go for pontoon boat rides on Saturday. Bring your own fishing poles if you like, otherwise some will be provided. We have a temporary day fishing license that the stroke survivors can use to fish, and we will also have bait available. If you have your own fishing license, please bring it with you.

-As part of our “Meet Me at the Fair” weekend, we will be having a Grand Stand Show on Saturday night. If you have a special talent, joke, song, etc… that you would like to share with others, please come ready to perform!

-In case of emergency, no matter how small see any volunteer or use the phone to dial 911.

-Weekend Schedule-our itinerary for the weekend. 
The schedule is always subject to change, but that we do our best to adhere to it. Saturday afternoon will be especially busy with multiple offerings from which people can choose. We will have pontoon boat rides, fishing, a tram tour, scenic walks, crafts, indoor/outdoor games, golf cart rides, and more! We will need volunteers to help with each of these things (we will assign at camp). In addition, we will spend some time Saturdayafternoon setting up for the Carnival/Grand Stand Show that will be Saturday evening.

Meet Me at the Fair

Friday, October 4
2:30-4:00 p.m.          Registration, room assignment, refreshments, crafts
4:00-4:30 p.m.          Get acquainted drum circle
4:30-5:30 p.m.          Survivor and caregiver get acquainted break out groups
5:45 p.m.                   Dinner
7:00 p.m.                   Team poster making and team games
7:45 p.m.                   “State Fair” the movie, campfire, informal discussion, games, crafts, resource table, free time, etc…
9:45 p.m.                   Brief volunteer meeting
10:00 p.m.                 Camp quiet time
Saturday, October 5
7:00 a.m.                   Wake up
8:00 a.m.                   Breakfast
9:00 a.m.                   Coping Skills for Your New World, co-presented by campers Eric Sarno & Tracy Nelson           
10:00-12:00 p.m.     Experiential options: pampering (massages, Mary Kay facials, manicures, paraffin dip), fishing, Wii, crafts, golf cart rides around the grounds, outdoor games, tai chi experience with Seth, pharmacist, etc…  
12:00 p.m.                 Lunch
1:00 p.m.                   All camp photo
1:15 p.m.                   Brief volunteer meeting
1:15-4:30 p.m.          Rest/Free time: crafts, fishing, pontoon boat rides, Memory Lane walk (reflective walk) chair yoga video, games, Wii, golf carts rides around the grounds, etc…
2:30 p.m.                   Tram tour
4:00 p.m.                   Optional snack preparation demonstration
4:30-5:30 p.m.          Caregiver and Survivor break out groups
5:45 p.m.                   Dinner
7:00 p.m.                   Carnival games followed by Grand Stand Show
8:30 p.m.                   Free time: relax and chat, games, bingo, resource table, etc…
10:00 p.m.                 Camp quiet time
Sunday, October 6
7:00 a.m.                   Wake up
8:00 a.m.                   Breakfast                   
9:00-9:45 a.m.          Packing/Free time
9:45-10:30 a.m.        Worship service
10:30-11:15 a.m.     All camper competition
11:15-11:45 a.m.     Drum circle-celebration of the weekend
12:00 p.m.                 Lunch
1:00 p.m.                   Evaluation, photo and address distribution, good-byes, safe travels

-What to Bring to Camp

-Please note that there are no hair dryers in the rooms. Be sure to bring your own if you need it. If you have a few fishing poles, it would be very helpful if you would bring them as well. 

Bedding & Linens

Linens and towels are provided in all rooms. Rooms are hotel style with a private bathroom in each room. Handicapped rooms will be assigned based on greatest need.


Bring your own soap, shampoo, razors, lotion, personal grooming items (combs, brushes, hair spray, deodorant, toothbrush, toothpaste, etc.), etc… There are no hair dryers in the rooms, so be sure to bring your own if you will need it.


Bring all your medications (as listed on your health form) both prescription and non-prescription. The camp nurse will check your list upon arrival. Campers will be responsible for dispensing of their own medications unless monitoring is requested by the camp nurse. A refrigerator will be available for medications that need refrigerated.


Meals will be served buffet style in the dining hall. There is a salad bar at lunch and dinner. Each meal with have a couple of entrees from which you can choose. Volunteers will be happy to assist survivors through the buffet line. If you listed a special diet request on your registration form, this information has been relayed to the chef. They have asked that you please identify yourself to the buffet attendants when you go through the line and the attendant will let you know what foods are safe for you to eat.


Bring casual comfortable clothing adequate for Wisconsin weather in early October. Be sure to bring comfortable walking shoes if you plan to tour the grounds. It is suggested that you bring rain gear in case of rain.


You can bring small items for comfort in your room. There are no TV’s in the rooms, but there are alarm clock radios. Typically campers aren’t in their room much except for sleeping, but please feel free to make yourself comfortable.


If you have equipment or games you’d like to bring for your use or to share, please feel free to bring it along. We will have a chance to fish on Saturday, if you have your own fishing pole and would like to bring it, please do so. We have a temporary fishing license that the stroke survivors can use to fish with on Saturday, but if you have your own fishing license, please bring it. Please bring any adaptive equipment that is necessary for you to complete your activities of daily living.

Odds and Ends

Fly swatter, bug spray, sun screen, umbrella, flashlight, etc.

This year’s theme is Meet Me at the Fair. It will be a state fair/midway theme. We will have camp shirts for everyone. We hope it will be a fun and relaxing weekend for all! We look forward to meeting you!

Here is a detailed overview of the offerings that will be available for Saturday night of camp. It may be helpful for you to review them prior to your volunteer experience at camp. Thank you.

Evening Entertainment—The evening begins with folks entering the midway and receive their tickets to play the games and work the midway. Give each camper about 10 tickets, or so. The tickets are used for all the midway stations.

Along the Midway-Below are the games and activities that we will have. We will need volunteers to help at these midway stations as well as participate in the Grand Stand Show.

Lemon Shake Ups: For a ticket, campers and volunteers receive a lemonade drink in a souvenir cup. Cut lemon wedges and put in bottom of cups with ice. Some cups can be filled just before the campers arrive.

Cotton Candy—There is a cotton candy machine and sugar for use in making cotton candy. Whoever is doing this will want to try, just a little to get the feel for it. It is available for one ticket. Needs to be soaked and washed before packing away.

Plinko—Drop three chips and see your score

Sno-Cones—Sno Cone Machine is available to crush ice, scoop into cups and add syrup. Need soap and water for clean up. Cost for sno cone is one ticket.

Milk Bottle Toss—This is set up inside the box that contains the bottles and balls. Each person gets two balls for one ticket and tries to get all three bottles knocked down with the two balls. Prize awarded

Pick a Duck—Fill pool with enough water for the ducks to float. For one ticket, the person picks two ducks, add the numbers and award a prize accordingly.

Fish Bowl Toss—For one ticket, a person gets three ping pong balls to toss and see if they can “catch” a fish. Prize awarded accordingly. The fish bowls should sit inside a plastic crate on it’s side to keep balls from going all around the room.

Ring Toss—For one ticket, person gets rings to toss over the bottles. Score and award prizes accordingly.

Fortune Teller—Person sits down with the fortune teller and gets their fortune told. No prizes awarded, the fortune is their prize. We have sample fortunes.

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